Managing CampusGroups¶

CampusGroups is the club management platform provided by RIT Clubs office. For RIT Clubs office record-keeping, CampusGroups is used. This article documents routine actions or maintenance work to manage the RITlug CampusGroups profile.

RITlug CampusGroups page
Group ID: 16071

Home page of RITlug’s CampusGroups page

Responsibilities¶

Update Officers
Maintain RITlug records for RIT Clubs office
Hold elections (Surveys)

Update officers¶

CampusGroups has an Officers page used by RIT Clubs office to recognize club leadership and assign RIT web service permissions (see RIT Event Management System) as needed. The page is under the Dashboard menu.

Update eboard officers from the Officers page

RITlug recognizes these positions on our executive board:

President (required)
Vice president
Treasurer (required)
Secretary
Officer (role varies)
Faculty advisor (required)

Permissioning¶

All eboard officers should be listed as Active Officer and Visible on Website.

The president, vice president, and faculty advisor(s) should be listed as Main contact.

An eboard officer and advisor permissions compared side by side

Add eboard member¶

Begin from the Officers page for RITlug in CampusGroups. A member-elect must join the RITlug organization in CampusGroups first to appear in the interface.

Click Add Officer in upper-right corner
Search by name or RIT email address for the member-elect
Check Notify each new officer by email, click Submit
They should appear on the Officers page
Update their position, custom position, and permissions as needed

Remove eboard member¶

Note

This has never been done before in CampusGroups! When done next, it should be documented here.

Maintain records¶

RITlug does not use many features of CampusGroups because we already have some tools or systems in place. However, RIT Clubs office uses CampusGroups as a primary electronic data source for RIT student organizations. Therefore, information should be current.

Address¶

Group email: Email alias to reach all eboard members
Address: Current club mailing address provided by RIT Clubs office
Phone: Phone number of current president

Update address settings for RITlug from CampusGroups

Other records¶

Other records are either not regularly updated or not used. Future eboards may choose to utilize CampusGroups in more detail.

Hold elections¶

Elections must be held via CampusGroups. This is to combat corruption and embezzlement of RIT Clubs funding. CampusGroups standardizes student organization elections for consistency and fairness.

Elections are a special type of survey in the Surveys menu. Refer to CampusGroups documentation to create elections in CampusGroups.